Overview
How it works
1
You name a tender button
The app registers a tender in Clover with the name you choose. It appears on the Register payment screen next to Cash and Card.
2
You prepare payout reasons
Each reason is a template: name, optional preset amount, optional barcode, colour and whether the cash drawer opens.
3
The cashier taps the button
The payout dialog opens with your templates. The cashier picks a reason, enters or confirms the amount and chooses the mode.
4
The money moves
Apply as payment reduces the order total, Remove Cash takes the money out of the drawer, Manual refund records a negative transaction.
5
The record is written
Employee, reason, amount and time go into the log. Depending on the receipt setting the payout is printed on the receipt.
6
You review and export
Logs can be filtered by employee and reason, receipts reprinted, and a report emailed as an Excel file.
The app never replaces the Clover Register — it adds to it. Payments, taxes and reporting stay in Clover.
Features
What it does
01
Payouts from the payment screen
A tender button you name yourself (for example Payouts) appears next to Cash and Card in the Clover Register.
02
Three payout modes
Apply as payment reduces the order total, Remove Cash takes money out of the drawer, Manual refund records a negative transaction.
03
Payout templates
Preset a name, reason, amount, colour and whether the drawer opens. Assign a barcode to find a template by scanning.
04
Payouts without a sale
Launch Clover Register issues a payout with an empty cart — no items required.
05
Long-tap to multiply
Long-tap a template and enter a count to repeat the same payout ×N in one gesture.
06
Logs, filters and Excel export
The last 10,000 records with employee and reason filters, receipt reprint, and an emailed report link valid for one hour.
07
Receipts
Choose None, Standard (printed inside the receipt) or Manually — decide per payout.
08
Employee restrictions
Per-employee control over issuing payouts, adding or removing cash, editing templates, opening logs and reports.
09
Mobile companion
Scan the QR code in the app to control and review payouts from the PayPlaxe Android companion app.
| Platform | Clover POS (United States) |
|---|---|
| Price | $1.99 / month — one subscription for the entire store |
| Free trial | 30 days |
| Built for | Convenience stores, liquor stores, tobacco shops, grocery — any cash-heavy counter |
| Developer | PayPlaxe — independent software vendor (not an ISO) |
Install
Price & installation
$1.99 / month
$1.99 / month — one subscription for the entire store
Every app has a 30-day free trial. Clover bills the subscription with your monthly Clover invoice; one subscription covers the whole store unless the price row says otherwise.
How to install
- Open the Clover App Market — on the device, or at clover.com/appmarket in your web dashboard.
- Find the app by name, or open its direct link from the button above.
- Tap Connect / Install and accept the permissions the app requests.
- The 30-day free trial starts automatically. The subscription then appears on your monthly Clover invoice.
- Open the app on the Clover device and sign in with a Manager or Admin employee account to configure it.
- To cancel, open the app in the App Market and tap Uninstall.
Install and cancel any time from the Clover App Market.
Start here
First setup
Do this once, in this order. It takes a few minutes and the app is then ready for the shift.
- Open Payout Manager on the Clover device. If the app says Please login as Manager or Admin, switch to an employee with that role.
- Step 1 — tap the pencil next to Tender Button Name (In Clover Register) and type the name your cashiers will look for, e.g. Payouts.
- Step 2 — open Payout Reasons and tap + to create your first template.
- Fill in the name, leave Preset payout amount unticked for variable payouts (lottery) or tick it and enter a fixed value for fixed ones (bottle deposit). Turn Open drawer on for cash payouts, pick a colour and save.
- Open Settings → Receipt Type and choose Standard so payouts print inside the receipt.
- In Payout Mode choose Issue payouts + remove cash if the money physically leaves the drawer, or Issue payouts only if you reconcile cash elsewhere.
- Open Restrictions and untick what cashiers must not do — usually Edit templates and Open reports.
- Test it: tap Launch Clover Register, go to the payment screen, tap your tender button, issue a $1 payout and check the log.
Everything except the tender button name can be changed later without affecting past payouts.
Reference
Screens and settings
Every screen of the app and what each setting does.
Home screen
The two numbered rows are the setup; the four tiles below are day-to-day use.
| Setting | What it does |
|---|---|
| 1. Tender Button Name | The name of the payout button inside the Clover Register. Cashiers see exactly this text. |
| 2. Payout Reasons | Your payout templates. The row shows how many you have. |
| Reports · Payout logs | Every payout with employee, reason and amount, plus filters and export. |
| Settings · Customize the app | Receipt type, payout mode, restrictions and the companion app. |
| Launch Clover Register | Opens the Register so you can issue a payout with an empty cart — no sale needed. |
| Use in the app | Issue a payout from inside Payout Manager itself. |
Payout templates
One card per reason. The coloured stripe is the colour you picked; Money: Custom means the amount is typed at payout time.
| Setting | What it does |
|---|---|
| Card colour | Helps cashiers find the right reason quickly on a busy screen. |
| Name | The reason stored with every payout and printed on the receipt. |
| Money | Either the preset amount or Custom when the cashier enters it. |
| Open-in-register icon | Sends this template straight to the Register. |
| ⋮ menu | Edit and Delete for the template. |
| + button | Creates a new payout template. |
Template editor
| Setting | What it does |
|---|---|
| Enter name | Required. Shown in the payout dialog, the log and on the receipt. |
| Enter barcode (optional) | Scan this barcode at the payout dialog to select the template instantly. Import from Inventory copies the code from an existing item. |
| Preset payout amount | Off = the cashier types the amount every time. On = a fixed amount, e.g. a bottle deposit. |
| Enter amount | Appears when the preset is on; the fixed value for this reason. |
| Open drawer | Opens the cash drawer after the payout. Leave it off for records that do not move physical cash. |
| Color | The stripe colour of the card in the list. |
Settings
| Setting | What it does |
|---|---|
| 1. Receipt Type | None — nothing printed. Standard — the payout prints inside the receipt. Manually — the app asks after each payout whether to print. |
| 2. Payout Mode | Issue payouts + remove cash keeps the drawer total correct. Issue payouts only records the payout without touching the drawer. |
| 3. Restrictions | Per employee: issue a payout, add/remove cash, edit templates, open reports, set up the companion app. Admins and other managers cannot be restricted. |
| 4. Companion App | Shows a QR code to pair the PayPlaxe Android app so payouts can be reviewed from a phone. |
| 5. App version | The installed version — quote it when you contact support. |
Logs and reports
Opens on today by default. The last 10,000 records are loaded.
| Setting | What it does |
|---|---|
| Date range | Two fields at the top set the start and the end of the period. |
| Columns | Date/time, amount, reason, employee (ID) and details of each payout. |
| Filter icon | Filter by employee and Select reasons; Clear filter resets both. |
| Row menu | Opens the details, including Reprint Receipt. |
| Share button | Creates the report and emails you a link to the Excel export. |
| Total | The sum of everything currently shown, respecting the filters. |
Screenshots taken from the running app on a Clover device. The apps’ interface language is English. Click a screenshot to enlarge.
Configuration
Setup scenarios
Each scenario is a complete configuration — follow the steps in order.
Most configuration screens require the Clover employee role of Manager or Admin.
1Lottery and video gaming payouts
Pay a winner at the counter, with the amount typed in on the spot and the reason stored for the audit trail.
- Open Payout Manager on the Clover device and sign in as Manager or Admin.
- Step 1 — Tender Button Name (In Clover Register): type the name your cashiers will see, e.g. Payouts.
- Step 2 — Payout Reasons: tap + and create a template named Lottery payout.
- Leave Preset payout amount empty so the cashier types the win amount, and turn Open drawer on.
- Set Receipt Type to Standard so the payout prints on the receipt.
- Set Payout Mode to Issue payouts + remove cash so the drawer total stays correct.
- In the Register, open the payment screen, tap your Payouts button, choose Lottery payout, enter the amount and confirm.
If the payout is larger than the order total, the app warns you and shows how much cash to give as change.
2Bottle deposit refunds by barcode
Return container deposits in one tap, or scan the returned item to pull up the right template instantly.
- Create a template named Bottle Refund in Payout Reasons.
- Set Preset payout amount to the deposit value, e.g. $0.10.
- Fill Enter barcode (optional) with the container barcode, or use Import from Inventory to take the code from an existing item.
- Turn Open drawer on so the cashier can hand over the coins.
- At the counter: open the payout dialog and scan the bottle barcode — the template is selected automatically.
- For several bottles, long-tap the template and enter the count instead of repeating the payout.
3Cash drops and drawer management
Take money out of the drawer during the shift and keep a record of who did it and why.
- Create a template named Cash drop with no preset amount.
- In the Register payout dialog choose the template and pick Remove Cash.
- Enter the amount removed and confirm — the app shows Cash removed and logs the record.
- Use Add cash the same way when you put a float back into the drawer.
- Review the movements later in Payout logs, filtered by employee.
Cash drops are recorded as drawer movements, not as sales — they never distort your revenue reports.
4Payout with no sale attached
Pay a supplier, payroll or a tip when there is nothing in the cart.
- Open Payout Manager and tap Launch Clover Register.
- The Register opens with an empty order and the payout tender button available.
- Choose the reason (for example Vendor payment), enter the amount and confirm.
- Choose Remove Cash if the money physically leaves the drawer.
5Restrict staff and keep an audit trail
Cashiers issue payouts; only managers change templates and see reports.
- Open Restrictions in the app settings.
- Pick an employee from the list — admins and other managers cannot be restricted.
- Untick what that employee must not do: Issue a payout, Add/remove cash, Edit templates, Open reports, Setup companion app.
- Open Payout logs to review activity; use Filter by employee and Select reasons to narrow it down.
- Tap Create report, enter your email address and receive an Excel export link.
The report link expires one hour after it is generated. Logs load the last 10,000 records.
At the register
Everyday use
What the cashier does after the app is configured.
- Ring up the order as usual (or leave the cart empty for a payout with no sale).
- On the payment screen tap your payout tender button, e.g. Payouts.
- Pick the reason, or scan the barcode attached to it.
- Enter the amount if the template has no preset; long-press the template and enter a count to repeat it ×N.
- Choose the mode: Apply as payment, Remove Cash or Manual refund, then confirm.
- If the payout is larger than the order, the app shows how much cash to give as change.
- Hand over the money; the drawer opens if the template says so and the receipt prints according to the receipt type.
If something is wrong
Troubleshooting
Symptom on the left, what to do on the right.
| Symptom | What to do |
|---|---|
| Payout is more than the order amount appears. | That is a warning, not an error. Confirm it and the app shows Give $X cash as change — the difference to hand over. |
| A cashier sees You can't issuing payouts or You can't open logs. | The employee is restricted. Open Settings → Restrictions and tick the actions back on. |
| The emailed report link no longer opens. | Report links expire one hour after they are created. Open the logs and tap the share button again. |
| Register not found when using Launch Clover Register. | The Clover Register app is missing or disabled on the device. Install or enable it from the App Market. |
| The drawer does not open after a payout. | Open the template and turn Open drawer on — it is a per-template setting. |
| Payouts do not appear in the log. | Check the date range at the top of the Logs screen; it defaults to today. The list also loads only the most recent 10,000 records. |
| The app's dialog never appears on the payment screen; Clover shows "Customer is choosing payment method". | Open the Clover Setup app → Payments and uncheck Automatically take payment on Connected Device, so payment is taken on the primary device. |
| Settings cannot be opened or changed. | Sign in with an employee whose Clover role is Manager or Admin. Some apps also have their own Restrict access switch that locks the configuration. |
| The app works erratically, or stops reacting after the device has been idle. | Turn off Battery Saver in the device's Android settings and keep the device online. |
| A change made on one device is not visible on another. | Settings sync through the cloud; give it a minute and make sure both devices have a network connection. |
Questions
FAQ
What kinds of payouts can I record?
Lottery and video gaming payouts, bottle deposit refunds, cash drops, vendor payments, payroll, tips, rewards — or any custom payout with its own reason and an amount entered on the spot.
Does it keep an audit trail?
Yes. Every payout is logged with reason, employee and time; reports export to Excel by email; payouts print on receipts; and restrictions control what each employee can do.
Can I issue a payout without a sale?
Yes — Launch Clover Register starts a payout with an empty cart.
Does the cash drawer open automatically?
Per template. Turn Open drawer on for cash payouts and off for records that do not move physical cash.
What is the difference from Deposits Manager?
Payout Manager moves money out (payouts, refunds, cash drops). Deposits Manager collects deposits in, assigned to items.
How much does it cost?
$1.99 per month for the whole store, with a 30-day free trial. Install and cancel any time from the Clover App Market.
Is PayPlaxe an ISO?
No. PayPlaxe is an independent software vendor and does not sell payment processing, so agents and ISOs can recommend the app without risking the merchant relationship.
Support
Contacts
Email
Text message
Website
In-app support
Settings → Contact us
Answer time
5–15 minutes